One desk, run as one engine.
RecOps is how a Thatcher desk works underneath. Not a pile of tools, but a single system that defines a market, watches it, and surfaces the moments worth acting on. Here is the whole engine, in the order it runs.
What RecOps is.
RecOps, short for recruitment operations, is the discipline of running a desk as a system rather than a contacts book. You define a market, you scan it continuously, and you surface the leads worth acting on. The work that used to eat a recruiter's week, the prospecting, the list-building, the watching, runs quietly underneath.
That leaves the human free for the part only a human does well: the conversation, the judgement, the relationship. RecOps does not replace the recruiter. It clears the desk so the recruiter can do the work that actually places people.
The single source of truth.
Everything a desk knows lives in one place. One desk, one source of truth, nothing scattered across inboxes and spreadsheets.
Every company, contact and conversation, in Recruiterflow.
The whole stack reads from and writes back to one source of truth. Data flows in and out through connectors and APIs, so a signal picked up anywhere updates the same place a recruiter works from. Nothing lives in a silo. The desk always knows what it knows.
The ICP designs the universe.
One ideal client profile per desk. The ICP defines who the desk is for, and from that, the whole client universe is drawn. We run many desks, each with its own ICP.
The ICP
The ideal client profile. It designs the universe below.
Warm clients
Account-managed in the conventional way: regular calls, conversational emails, market updates.
The wider universe
The same ICP as your warm clients, the same type of firm, simply ones you don't know yet. With our tools we reach far beyond your immediate network, the one 99% of recruiters rely on, and float the live ones to the surface.
The stack powers the radars.
The stack is the power source underneath, not a step in the line. Resting on it are the radars, scanning the universe for movement, daily and weekly.
Signal radar
Someone moved, someone is hiring, a project was awarded.
Jobs radar
The live roles those clients are posting, across the boards.
Competitor watch
Anonymous adverts decoded back to the client briefing them.
Client watch
Your clients' own career pages, the moment they post, you hear about it.
Pipeline watch
Capital projects and openings that will create vacancies, three to eighteen months out.
Marketing meets signal, the client re-engages.
Two things arrive at once. A signal surfaces a client to the top, and our monthly marketing is already reaching the whole universe. When the two land together, it resonates.
A signal
A lead floats to the top: a move, a hire, an award worth a conversation.
The cadence
Monthly marketing to the universe: the sales email, the LinkedIn presence.
An enquiry
The marketing reaches them at the moment a signal has surfaced. The client gets back in touch.
The handoff.
This is where the engine hands off to the person. The enquiry becomes a meeting, and the search begins, our research tools building the shortlist alongside the conventional ones.
The enquiry
An inbound conversation, warm, because it arrived at the right moment.
The meeting
The recruiter takes the brief properly: the role, the team, the fit.
Search, and place
We build the shortlist with our research and sourcing tools, in addition to conventional ones like LinkedIn Recruiter and the job boards. Then the human does what only a human can: advises, and places.
engine hands off to the personThe loop.
Every interaction flows back into the record, so the desk never starts cold again.
The meeting, the placement, the enquiry, all written back to Recruiterflow. The next signal is better informed than the last, and the desk compounds. A system that knows more every week, not a list that ages.
The line-up, by what it does.
The tools behind the engine, grouped by their job. The line-up evolves as better tools arrive, so the method matters more than any one name.
- Claude Code
- Scheduled automations
- AI-Ark
- Apollo
- Prospeo
- LeadMagic
- FullEnrich
- Lusha
- Clay
- LinkedIn Recruiter
- Instantly
- Allsorter
- AdCreative.ai
- Gamma
- LinkedIn Recruiter
- Recruiterflow
We name these for honesty, not as a how-to. How they are wired together is our work, not yours. As better tools arrive, the line-up changes; the method does not.